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Job Title: Office Administration & Bookkeeper
Date Posted:
02/20/20 Ref. Number: 440
Type:
Full Time Part Time
Location: Markham
Requirements:       Post-secondary education in business, computers, office management. Or, Office Admin. or Similar Position for 3-5+ years. High Level of Organization: this is CRUCIAL for this role and for your success at our company. Detail oriented: You will be involved in taking notes, listening, asking questions and double checking the work you do is extremely important. High Computer proficiency: Very comfortable on the computer using outlook, excel and other Microsoft products and learning new tools on the computer. Love to learn/ Growth Mindset: Whether it be new applications required, processes or ways we do things. The learning will be ongoing and continuous with the objective of improving what/how we do, simplifying and reducing complexity! Resourceful/Outcome focused: Using different approaches and adapting to change to achieve the end goal Great listening skills: Whether instructions or to feedback Positive Attitude/Energy You must be a Team Player/Love to work with others.
Description: Offices Maintenance & Supplies: Scheduling Maintenance & Service Providers as needed and recurring schedules across locations. Cost-effective Supplies Ordering for all offices: Automate and Delegate where possible. Main point of contact for all work/service providers related to facilities. Identifying cost-effective and efficient Service providers where needed. Ensuring Clean and organized office spaces: Implementing and enforcing policies where necessary. Administrative Tasks: Answer phones and direct calls to appropriate team members. Scanning, filing, faxing and filling of documents as needed. Support Directors and Management with various requests for scheduling calls, meeting setup, etc. Joining meetings for note taking and sending out meeting minutes/follow up actions to team members. Creation and management of all business contacts into outlook system. Creation of Process documents to create standardization of processes. Management and Organization of SharePoint site. Payments to service providers/ vendors or depositing of checks. Organizing/Scheduling of activities or work required. Business Purchasing: Purchasing products/supplies/tools as required by the business regularly. Ensuring receipts and records are kept of all items purchased as required by accounting team. Ensure items are received and manage returns end to end where necessary. Book Keeping/ Data entry: Reconciling expenses/receipts by entering into systems to support Accounting department. Regular scanning of documents for accounting purposes. Inventory tracking. Reporting or auditing tasks as needed. Hiring Support: Scheduling of interview times. Support in the onboarding process for new team members including but not limited to facilitating background checks, new employee profile creation in our systems, scheduling of tasks required to be completed. Collection and filing of information related to new team members. Liaison with recruiters and job developers.
Hours per week: Monday - Friday (40 hrs)
Rate of Pay: $40 000+
Contact: Teresa Brace
Telephone:
905-948-9996 Fax: 905-948-9920
Email: tbrace@jobskills.org


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Job Developers Team
Job Skills