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Job Title: School Administrative Assistant
 
Date Posted: 05/23/24 Ref. Number: 904
Type: Full Time Part Time
Location: Markham
Requirements: Minimum 3 years administrative experience - asset if experience was within a school environment.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills with high attention to detail.
Expertise in Microsoft Office Suite, relevant administrative software and comfort using and learning new technologies and software applications.
Detail oriented with strong problem-solving capabilities.
Adaptable within a fast-paced environment.
Description: As the first point of contact in the School, present a professional and courteous image of the staff to provide client and customer support to all members of the community
Provide immediate response to urgent requests (e.g. first aid, or maintenance staff);
Switchboard operation, and screening of calls to relevant faculty and staff
Working to update necessary changes in the School database and the inputting and removal of new and retired students, respectively; in charge of ONSIS submissions and reporting
Checking attendance logs submitted by teachers for unidentified absences and following up with families each morning
Establishing, organizing, and maintaining files, records, and reports
Manage the collection, processing, and bookkeeping of payments from families for various school activities, programs, and services.
Handle financial transactions, ensuring accuracy and timely processing.
Collaborate with relevant departments to ensure financial records are up-to-date and accurate.
Track reception supplies and maintain inventory;
In charge of the administration of after school programs and field trips/excursions/visitors, etc.
Provide general administrative assistance to staff as assigned, including coordinating meetings and preparing meeting support packages;
Draft emails and type forms, letters, reports, and memos as necessary.
Coordinate and manage the registration and re-registration of new and returning families, respectively.
Assisting with school special events including assemblies, photo days, and helping with large mailings.
Responsible for sending and receiving courier packages as required, as well as ordering and tracking deliveries.
As a front-of-the-house worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
Hours per week: Monday - Friday (32-40hr)
Rate of Pay: 50-60K
Contact: Jessenia Feijo
Telephone: Fax:
Email: jfeijo@jobskills.org