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Job Title: Project Coordinator (Hybrid)
 
Date Posted: 05/23/24 Ref. Number: 819
Type: Full Time Part Time
Location: Ajax
Requirements: The employer is looking for a person for a Publishing department, and who can work independently in a fast-paced environment, familiar with publications (magazines), and preferably has previous Project Coordinator experience.
As part of this dynamic division, you will be integral to our mission of educating, informing, and activating global thinkers through our key projects, including 3 Magazine and the Third Culture Leaders podcast. The ideal candidate should be passionate about project management, business planning, and media publishing. The Project Coordinator will play a pivotal role in ensuring the smooth functioning of our publishing activities, contributing to the division’s success, and providing valuable support across various areas, including administrative, financial, project management, and business support. This role reports to the Chief Strategy Officer.
Description: Qualifications

A bachelor's degree in business, management, or a related field is strongly preferred
5+ years in project management, coordination and administrative support strongly preferred
Creative problem-solving and strong initiative
Project management experience with professional qualifications is preferred
Proven experience in project coordination or a similar administrative role is an asset
Experience developing business plans and financial models is desirable
Experience working in fast-paced organizations with evolving needs and priorities is an asset
Strong organizational skills with exceptional attention to detail
Proficiency in standard software such as including Microsoft Office, Google Workspace and project management tools such as Monday.com
Excellent communication and interpersonal skills
Ability to work independently, with little direction, and as part of a team
Analytical thinking and problem-solving capabilities
A keen interest in business strategy, planning, and publications is a plus.
Key responsibilities

1. Administrative Support

Efficiently manage all aspects of scheduling, travel arrangements, and logistics for the division’s senior executives.
Support administration and maintenance of common tools used by the division.
Provide comprehensive meeting preparation support, including agenda preparation, minute-taking, and action item tracking.
Ensure effective document and information management, maintaining organized records.
Provide data, reporting, and project progress tracking by generating dashboards, stakeholder reports, and associated products.
Manage project timelines and report on progress using dashboards, reporting, and other tools.
2. Financial Support

Manage vendor invoices, project expense tracking, and financial reporting, in conjunction with the finance team.
Work closely with the finance team to ensure streamlined financial management across the division.
3. Project Support

Take on delegated responsibilities to coordinate specific aspects of key projects.
Lead smaller projects under the guidance of the Chief Strategy Officer and ensure projects stay on track.
Manage and use project management tools to organize and monitor project progress.
Collaborate with cross-functional teams, within and outside the division and company, to ensure projects are successfully executed across the division.
4. Business Support

Support business plan development and analysis.
Develop financial models.
Assist with research and data collection for strategic initiatives.
Collaborate with other members of 369 Publishing and the Group to contribute to the growth and development of the division.
Qualifications

A bachelor's degree in business, management, or a related field is strongly preferred
5+ years in project management, coordination and administrative support strongly preferred
Creative problem-solving and strong initiative
Project management experience with professional qualifications is preferred
Proven experience in project coordination or a similar administrative role is an asset
Experience developing business plans and financial models is desirable
Experience working in fast-paced organizations with evolving needs and priorities is an asset
Strong organizational skills with exceptional attention to detail
Proficiency in standard software such as including Microsoft Office, Google Workspace and project management tools such as Monday.com
Excellent communication and interpersonal skills
Ability to work independently, with little direction, and as part of a team
Analytical thinking and problem-solving capabilities
A keen interest in business strategy, planning, and publications is a plus
Hours per week: 40
Rate of Pay: 57,000–$63,000 a year
Contact: Oksana Bachynska
Telephone: 905-948-9996 Fax: 905-948-9920
Email: obachynska@jobskills.org