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Job Title: Coordinator, Real Estate (Hybrid, Contract 14-16 months)   Date Posted: 10/02/24 Ref. Number: 472 Type: Full Time Part Time Location: Vaughan Requirements: Education background in business/finance. 3-5 years of experience in real estate administration, real estate office management or real estate brokerage documentation. Familiar with Google Suite (Gmail, G-drive, Sheets), MS Office (e.g. Powerpoint & Access) and Docusign. Familiar with Geographic Information Systems (GIS), mapping tools and Canadian markets. Strong organization skills. Communication skills. Adaptability. Ability to work in a fast-paced team environment. Time management. Description: We are Canada’s leading full-service restaurant company. Home to such iconic brands as Swiss Chalet, Harvey’s, St.Hubert, The Keg, Montana’s, Kelsey's, Pubs, Bier Markt, East Side Mario’s, Landing Group, New York Fries, the Burger’s Priest, The Pickle Barrel & Catering, State and Main, Elephant and Castle and Original Joe’s. With this diverse portfolio of restaurants our Home Office Teammates have the opportunity to work on a wide variety of some of the most popular, well-loved brands in Canada. Variety isn’t the only thing we offer - we are passionate about our industry, we celebrate and support diversity of thought, we are innately curious and encourage our Teammates to take ownership. Above all else, we believe in doing the right thing for our people, our communities and our planet. Recipe is hiring Coordinator, Real Estate position who would love to join our real estate team. Coordinator, Real Estate will support key administrative functions of the Real Estate Department, Market Planning Team, the Portfolio Management Team, and the VP of Real Estate. What you'll do in this role: Working with the Business Insights Team to provide detailed financial and strategy reports for the Real Estate team to action on for site selection. Maintain accurate and up-to-date records of all ongoing real estate projects in the New Store Opening and Portfolio Management databases. Prepare Site Approval Packages and Franchise Sales Packages in PowerPoint each month for proposed new restaurant locations, combining materials from Market Planning, Real Estate, Franchising, Design, and Construction. Follow up on municipal/local planning, active development applications, large infrastructure developments, etc. Act as administrator for Smartsheets vendor and manage the database .and create reports and dashboards that provide visibility on critical data to the real estate team and executive stakeholders. Ensure timely execution and circulation of all real estate department legal documentation, including all leases, lease renewals and amending agreements. Organize and maintain the shared Real Estate folders with the information for each project, as well as market information from landlords, brokers and competitors. Coordinate travel and prepare relevant information for market tours, including local intel, demographic information, comparable lease rates, competitive sales, market history, and future development plans Creating and circulating Approvals To Proceed (ATPs) with drawing initiation or capex requests. Taking detailed minutes at Real Estate Committee meetings. Circulating NSO Pipelines, REC reports, REC Agenda, etc. as needed. Circulation and polling of all required estoppel certificate work, coordinating with legal to ensure timely review and execution. Coordinate internally to prepare ancillary real estate documents such as waiver letters, non-disturbance letters, etc. Hours per week: 40 hours/week Rate of Pay: Contact: Sandy Hilliker Telephone: 905-476-8088 Fax: 905-476-9540 Email: shilliker@jobskills.org