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Job Title: Administrative Assistant   Date Posted: 10/10/24 Ref. Number: 735 Type: Full Time Part Time Location: Stouffville Requirements: High school diploma. Postsecondary degree or diploma or certificate in office administration program considered an asset. 1 year of experience in an administrative role or equivalent technical experience. Excellent verbal, written and interpersonal communication skills. Ability to multitask and adapt to change. Ensures accurate and complete recordkeeping Ability to act with discretion when handling confidential information. Ability to effectively handle difficult situations and remain calm under pressure. Ability to develop and maintain effective stakeholder relationships. Ability to create, edit, proofread, and format documents/presentations. Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote. Experience/expertise working with civil construction is an asset Description: Job Duties Supporting day-to-day operations by performing administrative tasks for manager, department, or team. Developing and maintaining customer-focused relationships with all stakeholders. Answering telephone calls and taking messages for manager, department, or team members. Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for the district office. Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information. Ordering office supplies for the department as requested. Supporting mail distribution and courier requests. Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. Occasionally assisting the estimating department with tasks relating to bid preparation. Other duties as required. Full-time, Part-time, Permanent Part-time hours: 20-50 per week Hours per week: Monday - Friday 20-50 per week Rate of Pay: TBD Contact: Sandra Fagundes Telephone: 905-640-3909 Fax: Email: sfagundes@jobskills.org