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Job Title: Facilities and Maintenance Coordinator   Date Posted: 11/14/25 Ref. Number: 487 Type: Full Time Part Time Location: Aurora Requirements: • Post- Secondary diploma in Business and/or Administration; • Post- Secondary diploma in Project Management, an asset; • Basic working knowledge of accounting principles and experience with budgets and issuing purchase orders; • Ability to organize workflow, multi-task at high levels, and manage changing priorities within specified timelines; • 1-3 years’ experience of working with simultaneous projects; • 1-3 years’ experience working in a fast paced, deadline driven environment; • Proficiency and comfort level to communicate in one-on-one; settings, group situations and over the telephone; • Excellent communication skills (both oral and written); • Resourceful, attentive with details and maintaining accurate record. Description: WHAT WE OFFER: In addition to a competitive compensation program and employer-paid benefits, we also include: • 32-hour flexible work-week program currently being tested • Use of top-tier on-site fitness facility at our Corporate Head Office free of charge to employee. ABOUT THE ROLE: The Facilities & Maintenance Coordinator’s main purpose is to build relationships with Store Managers by supporting a Region of Corporate and Franchised stores. They will assist the Facilities & Maintenance Manager in the execution of all annual Corporate Initiates and maintenance schedules, including but not limited to Wash & Re-lamp, Paint, Exterior Signage Painting/Cleaning and Fixture Pre-books. Duties and Responsibilities: • Project /Task Management o Tender quotes from various vendors as required to resolve outstanding tasks, generated through the Store Development HelpDesk. o Assist Finance with outstanding PO issues as they arise for month end and year end. o The ability to manage multiple sub-trades in order to fix a repair at store level which may include the coordination ordering fixtures and equipment to store in line with sub-trades timing. o Send out Cost Acknowledgments to stores for approval and issue Purchase Orders to Vendors once Approved as required. o Initiate contracts for corporate stores as required and forward to legal for approval and signature (Waste Mgmt., HVAC, Window/Floor Cleaning etc.). o Transfer Utilities contracts as required from Franchised stores to Corporate Store on change of ownership. o Review outstanding items in Store Deficiency database, update progress and assist Store Manages to ensure tasks are completed. o Resourceful, attentive with details and maintains accurate records. o Assist the Facilities & Maintenance Manager in the preparation and submission of the department budget. o Provide the Manager, Facilities & Maintenance with consistent status reports for all outstanding issues. o Constantly update sub-trade list. o Maintain and monitor sub-trade list, provide weekly additional counts as part of weekly reporting to VP, Store Development. • Promotes and works to maintain workplace wellness, health and safety, through active compliance with all workplace health and safety policies and procedures. • Any other duties as required. Hours per week: 32 Rate of Pay: $50,000/year