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Job Title: Executive Assistant
Date Posted:
09/14/18 Ref. Number: 451
Full Time Part Time
Location: Markham
Requirements:       Primary Duties and Responsibilities: Business Operations Support. Develop and implement efficient processes to streamline the business. Maintain all hard copy and digital records for ongoing executive projects. Possibly use Inventory System to prepare Purchase Orders (Fishbowl), CRM Database Management (Infusionsoft). Constant following up with necessary points of contacts. Ability to Problem Solve, develop alternative actionable solutions when information is provided or self-attainable. Strong sense of responsibility and ability to complete tasks with minimal supervision (initial training and support is always provided. Impeccable written and oral communications skills. Proficiency in the use of computer programs for: Word processing. One Note and One Drive or experience with similar cloud applications. Excel Spreadsheets. Outlook E-mail. Internet. QuickBooks, Asana, Infusion Soft, Fish Bowl (is a plus). Office hours are generally 9-5:30pm, however these could extend during our busy season and support/accessibility outside office hours maybe required to support the Director from time to time. Projects may require additional time commitments. This role will evolve, and the focuses may change as the company continues to grow
Description: LOVE working with people in a small family like, entrepreneurial environment?. Passionate, dedicated and willing to grind even when the going gets tough?. Are you great at supporting projects with multiple components and team members involved, implementing streamlined process methodologies to ensure team members are staying efficient and focused on objectives and outcomes? You may just be the ROCKSTAR we are looking for to join our team! Our company is searching for an Executive Assistant who can assist the Director (and other team members) in day to day tasks, ongoing projects and help improve overall productivity. The ideal candidate for this position is a self-starter who can work well in a fast-paced environment. AREAS OF FOCUS: Email filtering, organization and replies. Managing Calendar personal & work for Director (booking, rescheduling, recurring events, etc.). Supporting Director in personal tasks and/or delegating to another support team member in our office. Creating and building up your role’s Educational Resource in Microsoft OneNote (overtime document all task processes in here so if somebody else where to come and take over in parts you could mentor them with this, doubles to server as a reference tool for you). Keeping the office rooms organized and in order. Constantly looking and improving process efficiency’s where costs are minimal. Play a critical role on the team in ensuring deliverables are always met on time and with accuracy leveraging time responding to employee inquiries. Valid driver’s license with clean driving record
Hours per week: Monday to Friday 9:00 AM to 5:30 PM
Rate of Pay:
Contact: Jessica Kahoon
905-948-9996 Fax: 905-948-9920

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