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Job Title: Vote Audit Analyst ( 6 Month Contract)
Date Posted:
01/24/19 Ref. Number: 416
Full Time Part Time
Location: Markham
Requirements:       Our client is a national organization providing advanced communications, technology, data and analytical solutions for the financial services industry and businesses. They are recognized as an invaluable partner for the world’s leading companies and financial institutions. They drive business transformation for their clients with solutions for enriching client engagement, navigating risk, optimizing efficiency and generating revenue growth. Education: High School Diploma or equivalent. Community College Diploma in Business Administration is an asset. Experience: 3 years experience in a similar position or equivalent is preferred. 1-2 years hands on experience in Operation Auditing, Accounting, or Quality Assurance is essential. Exposure to brokerage, proxy, or financial business operations is preferred. Knowledge of proxy rules, regulations, and processing is helpful but not essential. Fluent in French (speaking, reading, and writing) is preferred, but not required. Skills: Strong written and verbal skills. Able to work in a cross-functional environment. Able to communicate effectively with fellow associates, other departments, management, and outside vendors, as required. Tools: Windows environment. Intermediate proficiency for Word and Excel. All necessary advanced technological tools are provided. Exposure to database systems is an asset. Must complete a background and educational check
Description: Job Description The Vote Audit department ensures accuracy of proxy distribution, tabulation and processing, through audits and reconciliations. The department is also responsible for analysis of annual meetings and identifies potential areas of risk. The Audit Analyst will be responsible for various daily processes pertaining to job coding, ballot/voting instruction form detail validations, and electronic reviews pertaining to email specimens and internet agenda functionality. This position will play an integral part with ensuring the highest levels of accuracy, integrity, and timeliness of the voting process. Key focus on making certain the client will not be subjected to negative press and negative financial impact. In addition, this position will also be responsible for ensuring that proxy jobs are set up properly prior to distribution. Key Job Functions/Responsibilities Conduct audit and reconciliation testing of proxy voting processes. Ensure that proxy jobs are set up correctly prior to distribution (physical and electronic). Analyze and interpret proxy materials and voting results. Identify reportable issues and potential risk and communicate findings to management. Continuous interaction and output in a team environment. Voting and Issuer job details are processed accurately and within defined guidelines. Identify and report potential problems to the supervisor to minimize the risk of financial and reputational loss to organization. Maintain professional working relationships with internal business partners. Work closely with Manager providing regular status updates and feedback regarding the effectiveness of controls. Completion of special projects as requested
Hours per week: 40 hrs/week
Rate of Pay: TBD
Contact: Jessica Kahoon
905-948-9996 Fax: 905-948-9920

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